Should You Outsource Your Accounting & Finance Function to a Specialized Firm?

when do you know to outsource your bookkeeping

To help you choose which is right for you, we’ve broken down the pros and cons of both. Get the peace of mind that comes from partnering with our experienced finance team. Your business is thriving, and you need additional capital to finance your expansion efforts. You decide to consider applying for a loan from a financial institution.

when do you know to outsource your bookkeeping

Because online bookkeeping uses virtual platforms, business owners can see their records anytime, including the cash flow and balance sheet. Essentially, you’ll give a third-party bookkeeper access to important financial information like bank statements, payroll, tax documents, and your accounting software. They’ll take it from there, generating financial reports, ensuring your ledgers are up to date, and tracking money that goes both in and out of the company, among other essential tasks.

Reduced costs

They will not only be able to solve your problem, but they will also have insights into industry standards in your field. When I started That Bookkeeper, I didn’t fully appreciate how much of my time was going to be spent on non-bookkeeping work. When you describe your business to a potential client, I’ll bet one of your selling points is your expertise or your years of experience. While you may have had some natural talent at your professional, it was only through experience that you gained the skills you have today. You will do every job yourself, even the ones you’ve never done before. Melio’s new affiliate program allows you to cash in BIG with every referral you sign up.

The first step the bookkeeper will do is to understand what you are already working with. That is, he takes time to understand the software and tools that you currently use for recording and storing your financial transactions. He will then go to setting up integrations so that he can continue working on the systems that you use and handle all the bookkeeping tasks on your behalf. A bookkeeper’s main job is to ensure all the transactions have been entered accurately.

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Most business owners can expect to spend anywhere from $200 a month to $2,000 a month. Hiring a local or online bookkeeper is a more cost-effective solution, and you’ll get year-round support with your finances. This means access to invaluable financial data that can help you stay on top of your cash flow and guide your decision-making. Then you can turn to accounting firms and tax professionals for just tax preparation, reducing your overall costs. In addition, outsourcing your bookkeeping can give you peace of mind, knowing that your financial affairs are in good hands.

This will include all the financial statements the accountant needs to file the small business tax return. The cost of outsourced bookkeeping can vary depending on various factors and so it is difficult to give an exact estimation. According to experts, the cost of outsourcing bookkeeping generally starts at $500 and can go as high as $2,500 per month which means anywhere from $6,000 to $30,000 per year for a business. But the cost depends on whether you also want a software package along with a bookkeeper or if you want to hire a bookkeeper only.

Is Outsourced Accounting Right for Your Company?

Business partners are primarily interested in the financial return of the capital they have invested in your company. At some point, they will request a financial projection to find out if you need help with more resources and making decisions. This flexibility reduces expenses over the long term and prevents you from entering potentially costly fixed-fee agreements. 1% of revenue gets you in the right ballpark range as your business approaches $1M in revenue. Determine how your prospective accounting partner prices their service and pick what is right for you. The obvious goals are to add skillsets you didn’t have before, save money, or improve systems or internal controls.

  • The financial statements don’t quite match up with the credit card statements.
  • Those who believe that can protect their data better than these entities may be a lot more hesitant.
  • Outsourcing to BPOs and virtual assistants helps streamline the process, ensuring smooth operations and quality patient care.
  • In most cases, you’ll provide the outsourced bookkeeper access to your financial records.

When I got started , I was using huge stacks of printed ledgers and one of those loud calculators with a roll of paper hanging off the top. You didn’t get this far just so you could hire yourself (for free) to be the marketing director, courier, and bookkeeper. While this is necessary in the beginning, that doesn’t make it a good long-term decision.

Why outsourced bookkeeping?

Establishing your business and financial goals from the beginning and informing your BPO provider about them is ideal. Your partner will have a solid understanding of what you want to attain. Your outsourcing company provides you with a dedicated professional accounting team who can support your in-house team.

  • If you need features such as inventory management and other accounting tasks to be done by the bookkeeper then extra charges will be levied.
  • Establishing your business and financial goals from the beginning and informing your BPO provider about them is ideal.
  • When your business needs outgrow the solutions we’ve covered, it probably means you need to grow your accounting department and employ an in-house bookkeeper.
  • A bookkeeper keeps track of and retrieves all of your business’s transactions.
  • For example, a bookkeeping firm may hire professional bookkeepers with certifications.

Add how many hours you were stressing about your accounting software. If you are currently spending 5 hours per week keeping your company’s bookkeeping up to date, outsourcing your bookkeeping gives you those 5 hours back. Outsourcing Law Firm Accounting & Bookkeeping Service Reviews your accounting department may not be the right call for every business. Specialized industries with niche requirements may be better off having dedicated employees who can be trained on the specific needs of the company.

Staffing Method

First, local bookkeeping is usually done with pen and paper, while virtual bookkeeping takes this service into the digital realm. These financial firms are thorough with their investigation of your company’s financial status. If you provide them with information containing errors or inconsistencies, your chances of obtaining the funds you need from them will decline. The objective of a financial statement audit is to enhance the credibility and authenticity of your reported financial position and business performance.

when do you know to outsource your bookkeeping


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